Administration and Services Department
The Administration and Services Department is responsible for providing basic amenities and facilities for students and staff at the Centre for Foundation Studies, Petaling Jaya Campus. The setting up of the Administration and Services Unit is to ensure that the basic facilities and amenities provided to students and staff are adequate for students and staff.
The Administration and Services Department comprises:
a) Administration Unit
The Administration Unit is responsible for
Supervision of IIUM Properties
The Administration Unit is responsible for the supervision of IIUM Properties to ensure that the basic amenities i.e., electrical supply, water supply and other basic amenities provided to students and staff are clean, safe and in good working order. The duties of IIUM Properties entail minor civil works i.e., pest control, building maintenance, landscape care, sewerage treatment (management), minor electrical and mechanical work.
Renovation and Upgrading Work
The Administration Unit is also responsible for the supervision of renovation and upgrading work set out by the Development Division of the Centre for Foundation Studies, Petaling Jaya Campus.
b) Public Relations
This unit has been entrusted with the responsibility of handling matters pertaining to the public relations of the Centre for Foundation Studies. Among the services rendered are providing publicity for the Centre, receiving visitors, dealing and coordinating with the mass media, preparing printing materials such as pamphlets, folders, markers, posters, preparing materials for exhibitions, expos and outreach programmes, as well as amassing newspaper articles on the IIUM, and educational materials.
c) Services Unit
The Services Unit is responsible for supervising and monitoring support services provided to the community of the Petaling Jaya Campus. The unit is responsible for supervising and monitoring university vehicles, public address systems and telecommunication systems.
Responsible for supervising and monitoring the movement and maintenance of university vehicles
Cooperate with the Jabatan Pengangkutan Jalan (JPJ), PUSPAKOM and the LPKP in the renewal of road tax and permits
Booking of university vehicles for students and staff of the university
Public Address System (PA System)
To ensure that the Public Address System (PA system) in the administration buildings and mahallah are in good working condition
Booking of the Public Address System i.e., microphones, loud speakers for programmes organized by students, staff and the public. This includes off-campus programmes organized by the University.
Responsible for supervising and monitoring cafeteria services at the Centre for Foundation Studies, IIUM
Responsible for preparing contract documents for the cafeteria operators
Cafeterias are located at the Mahallah Aishah, Mahallah Zainab Al-Jahsy, Mahallah Khadijah, Mahallah Umar Al Khattab, Mahallah Abu Bak’r and Administration Building.
Responsible for supervising and monitoring service outlets at the Centre for Foundation Studies, IIUM Responsible for preparing contract documents for service operators
To ensure that the VIOP System, telephone lines and other systems at the Petaling Jaya Campus are in excellent working condition
Types of service outlets available at the Centre for Foundation Studies, IIUM
At present, launderette services are available at the Mahallah Abu Bak’r, Mahallah Khadijah, Mahallah Zainab Al-Jahsy and Mahallah Umar Al Khattab. The operational hours are from 9.00 a.m. till 12.00 p.m.
Sundry shops are conveniently located at all mahallahs and the Administrative Building. These shops operate from 8.00 a.m. till 12.00 p.m.
The IIUM Cooperative Book Store is located in the Central Building. Text books and other classroom materials are available at the book store.
Cyber cafés are located in Mahallah Aisyah, Mahallah Khadijah, Mahallah Abu Bak’r and Mahallah Zainab Al-Jahsy and the Administrative Building. The operating hours are from 10.00 a.m. till 12.00 p.m.
Photocopy centres are located in Mahallah Khadijah, Mahallah Umar Al-Khattab, Mahallah Zainab al-Jahsy and Mahallah Abu Bak’r and the Administrative Building. The operating hours are from 8.00 a.m. till 12.00 p.m.
d) Guidance and Counseling Unit
This unit offers to help students to find ways to overcome their emotional and psychological difficulties, thus enabling them to build their self-confidence and self-esteem, exercise their selfdetermination, realize and achieve their self-potential, and become positive contributors to our society.
The functions of this unit are among others,
- to provide excellent and effective counseling for students’ self development and enhancement
- to provide career guidance services to enable students to explore their career potential
- to administer personality and psychological assessment to students to identify their personality profile, thus understanding them better.
- to assist students to enhance their academic performance and spiritual development
- to assist students to manage and cope with their daily life challenges
- to instill positive thinking amongst students for their personal and social well-being.
The unit is ready to guide and help students to overcome existing challenges on campus. It is hoped that through the counseling and consultation process and self-development and enhancement programmes, our students are able to achieve the following :
- better understanding of oneself
- develop self-awareness and identify their true potential
- enhance their self-esteem and level of confidence
- be able to set clear goals in their lives
- develop career awareness and identify their career path
- be able to make wise decision for themselves
- cope with their daily life challenges and become positive persons.