MANAGEMENT SERVICES DIVISION

MANAGEMENT SERVICES DIVISION

Staff Performance

Contact Info

Management Services Division (MSD) 
Level 3, Rectory Building
International Islamic University Malaysia
P.O. Box 10,
50728 Kuala Lumpur,
Malaysia


+603-6196 5556


+603-6196 4998
msd@iium.edu.my

Staff Performance


Annual Performance Appraisal

Component of APAR:

  • Key Ihsan Indicator (KII)
  • Appraisal Performance Report (APAR)

Key Ihsan Indicator (KII)

What is Key Ihsan Indicators (KII)?

Measuring what matters the most. Staff KIIs must be:

  • Specific – target a specific area for improvement.
  • Measurable – quantify or at least suggest an indicator of progress.
  • Assignable – specify who will do it.
  • Realistic – state what results can realistically be achieved, given available resources.
  • Time-related – specify when the result(s) can be achieved.

Setting and reviewing KII:

  • Set early of the year
  • Review middle of the year
  • Evaluate end of the year thru APAR

Annual Performance Appraisal Report (APAR)

Staff evaluation/actual performance by end of the year.

Eligibility Criteria:

  • All full time staff (permanent, contract and temporary) including all newly appointed staff on 1st January in the assessment year.
  • Has been serving at least 180 days (6 months) in the assessment year.
  • Staff members who have been approved for study leave/ unpaid leave/half-pay leave for more than 180 days in the assessment year are not required to submit the APAR.

(Newly appointed staff who has been working less than 180 days in the assessment year will proceed to do Special APAR in the next assessment year.)

Importance of Appraisal:

  • Annual Salary Increment (ASI)
  • Confirmation in service
  • Promotion
  • Renewal of contract
  • Application to new position
  • Selection of Quality Award recipient 

Click to open Online Appraisal System

Online Appraisal System


Staff Attendance

Admin and Technical Staff

  • Must clock in and out in Campus.
  • Staggered working hours: MSD Service Circular No. 4/2014. The spirit of the circular is to facilitate staff to settle personal affairs such as sending children to schools or nurseries and to cater for those who are staying very far from the campus.

Staggered working hours for all campus:

Form

No.

Working Hours

Lunch Hour

1

7.30 am – 4.30 pm

1.00 pm – 2.00 pm

2

8.30 am – 5.00 pm

1.00 pm – 2.00 pm

3

8.30 am – 5.30 pm

1.00 pm – 2.00 pm

4

9.00 am – 6.00 pm

1.00 pm – 2.00 pm

Time Off:

  • Max of 2 hours.
  • Solely at the discretion of the HOD (immediate supervisor).
  • To be applied thru HURIS.
  • Must be compensated on the same day so as to complete the total working hour of 9 hours.
  • If exceeds 2 hours, staff required to apply for Annual Leave for that day.
  • Only allowed once a month.
  • It’s a privilege, not a right (subject to approval from the immediate supervisor)

Academic Staff

  • Must clock in and out in Campus
  • Must complete a minimum of 40 working hours a week.
  • 40 working hours a week does not include break/lunch break. Staff may take a break at any time of the day.

i. Monday to Friday for All Campus except Pagoh.

ii. Sunday to Thursday for Pagoh Campus

Importance of good attendance report:

  • Confirmation in service
  • Promotion
  • Renewal of contract
  • Application to new position
  • Selection of Quality Award recipient

How to view subordinate’s attendance?

STAFF LEAVE


  • Annual leave (AL) entitlement is calculated on proportionate basis. Therefore, there is no provision for Advance Annual Leave.
  • Permanent staff is allowed to accumulate balance of his/her annual leave which he/she is entitled to for a period of two (2) years service to the third year of his/her service. The leave for the first year will be forfeited if such leave is not utilised by the end of the third year.
  • Staff can apply AL 3 days before the actual date of annual leave using available online system (HURIS).
  • For application less than three (3) days, the leave will be considered as unplanned leave and annual leave will be deducted accordingly.
  • For unplanned leave and in the case of unavailability of annual leave, it will become AWOL and salary will be deducted.

How to apply leave in HURIS?

EXIT POLICY

Exit Policy (MSD Service Circular No. 1/2015):

  • Poor Performance
  • Absent Without Leave (AWOL)
  • Medical Incapacity