INFORMATION TECHNOLOGY DIVISION

INFORMATION TECHNOLOGY DIVISION

Administration & Finance

Administration & Finance


Administration & Finance


The Administration and Finance Department (under the directives of the IIUM Central Authorities i.e. Management Services Division and Finance Division) serves as a support function that enables the Information Technology Division to meet the University mission and vision and by doing this the Department provides the following services,
but not limited to:-

 

  • overseeing day-to-day administrative operations and facilitating requests.
  • administration of HR matters such as selection for recruitment of staff, promotion, confirmation, probation reports, absence records, increments, performance management, benefits, occupational and career guidance, record management, etc.
  • compliance with rules and regulations
  • ensuring OSHA compliance
  • meeting agendas and minutes for meetings
  • administration of financial policies and regulations
  • budget and payment matters such as Annual Operating Budget, quarterly expenditure plan for submission to Finance Division, monthly monitoring of budget performance, etc.
  • management of IT resources such as procurement, inventory and disposal of IT equipment
  • financial filing system & record management
  • purchasing at Division level, internal control, receipt and account receivable matters such as monitoring delivery and receipts of goods for payment purpose, keeping track of monetary agreements and contracts (expiry date and renewal), processing payment within 14 days of receipts of completed document, staff payments (overtime, travel claims, etc.), monitoring  distribution of petty cash, contractual entitlement, air ticket privilege, etc.