OFFICE OF THE LEGAL ADVISER

BACKGROUND

All Memoranda need to be deliberated in the University Management Committee (UMC) for the approval. In order to simplify the process, UMC in its meeting no. 15/2019 dated 16^th October 2019 has decided that all the memoranda are required to go through Office of the Legal Adviser (OLA) and Deputy Rector (Responsible Research & Innovation) for them to be deliberated and approved accordingly. Hence, in its meeting no. 17/2019 dated 20^th November 2019, the Memorandum Assessment and Evaluation Committee (MCOM) for delegation of authority to decide on the Memoranda.

MEMORANDA

Document recording the terms of a contract or other legal details such as:

• Memorandum of Agreement, 
• Memorandum of Understanding, 
• Research Agreement, 
• Collaboration Agreement, 
• Licensing & Commercialisation Agreement, 
• Outright Sale Agreement, 
• Exchange Student Agreement, 
• Internship Agreement, 
• Industrial Agreement 

and others.

However, MCOM does not deliberate on some other memoranda including but not limited to Service Level Agreement, Non-Disclosure Agreement, Letter of Intent and Leasing Agreement.

MCOM MEMBERS

Chairman

Office of the Legal Adviser (OLA)

Members

• Representative from Office of the Rector
• Representative from Office of the Deputy Rector (Responsible Research and Innovation) [ODRRRI]
• Representative from Office of the Deputy Rector (Internationalisation and Global Network) [ODRI&GN]
• Representative from Office of the Deputy Rector (Academic and Industrial Linkages) [ODRAIL]
• Representative from Finance Division

Secretariat

Officer in charge of MOU/MOA Unit, OLA

FUNCTIONS

MCOM is authorized to approve or reject any agreements intended to be entered by the University.

Responsibilities of the MCOM are as follows:

• to receive complete documents and draft memorandum from Office of the International Affairs, Office of Industrial Links, Research Management Centre, Office of Deputy Rector (Student Development & Community Engagement) or any office that may be assigned from time to time;

• to evaluate and assess the viability / feasibility etc. of the intended project;

• to conduct due diligence practices and transparency including checking on the nature of the agreements, assessing the business viability, research sustainability and associate risk management on every collaboration and/or project entered by the respective K/C/D/I/O to ensure the University’s interest is safeguarded and protected at all times before any decision can be made; and

• to approve on all agreements entered by the University.